BBD Dental Care
New patients per month
080
Average collection per patient $1,000
Patient Flow™ System
Discover how we help private dental practices in the U.S. put more new patients in the chair, called, verified and confirmed, without loading more work onto your front desk.
Why the patient books with whoever calls back first
Watch the videoNotice: the results mentioned on this page and in the video are not typical. They are our clients' own reported figures, shared to explain a framework, never as a promise or a guarantee. Every practice's results depend on its market, operatories, case acceptance and team.
For practice owners. Private dental practices in the United States, ideally with three or more operatories running.
If you want us to put more new patients in your chairs with Patient Flow™, book a Strategy Session.
Book my Strategy SessionNot for practices looking for a list of leads to call themselves.
A person calls every new lead inside five minutes.
- While the phone is still in their hand
- We verify in-network before booking
- We book in your own software
Do any of these sound like your practice?
When the standard of your dentistry is higher than the results of your business.
- An unpredictable schedule
- Your growth leans too hard on this month's advertising and on whoever happened to refer someone. Neither is a process you control.
- Prospects who disappear
- You pay to get the enquiry, and then nothing carries it to a consultation. The patient books with whoever called them back first.
- A front desk at capacity
- Follow-up lands on the reception team with no system behind it. It is not a discipline problem. They are already running a practice.
- Results that don't match your work
- Your clinical standard is high and the structure around it is not. The ceiling you keep hitting is operational, not clinical.
Clinical talent opens the door. Systems build the business.
Most practices don't lose patients for lack of talent, and not for lack of patients either. They lose them because nobody owns the steps in the middle: the call, the insurance check, the booking, the patient who cancels on Thursday. A lead that no one calls is not a lead. It is a line in a spreadsheet somebody paid for.
Two ways to fill a schedule
Traditional agencies hand you a list of prospects or a campaign and call that the job. We take responsibility for the patient's path from end to end.
A typical agency
Patient Flow™ System
Flow One™Attract
One generic new-patient offer, the same for every practice.
Campaigns built per treatment, sized to what your practice can actually take.
Flow Two™Journey
A spreadsheet of leads. Your front desk calls them when it has a free minute.
A person calls inside five minutes, checks insurance and in-network status, and books inside your own software.
Flow Three™Grow
The work ends when the lead arrives.
Confirmed, reminded and rescheduled. Patients who come back, treatment plans accepted, referrals.
What you buy
Traffic.
The six steps that turn traffic into someone sitting in your chair.
Follow one lead to the chair
Patient Flow™ runs in three pillars, and the middle one is where most practices lose the patient. Flow Two™ is six steps, the same way every time, none of them left to your front desk.
- Flow One™Attract
- Flow Two™Journey
- Flow Three™Grow
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Lead Generation
Meta, Google and organic, aimed at the treatments you want more of.
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Automated System
The lead enters the CRM and the warm-up fires immediately.
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< 5:00
First Call
A person calls inside five minutes, while the phone is still in their hand.
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Eligibility
Insurance and in-network status checked before a slot is held.
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Scheduling
Booked inside Open Dental, Dentrix or Oryx. Your software, not ours.
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Confirming
Confirmed, reminded, and rescheduled rather than written off.
A new patient in your chair
Real results in real practices
This is what happens when a practice installs growth infrastructure instead of buying another campaign.
SkyBlue Dentistry
New patients per month
2080
Average collection per patient $1,000
Dental Artistry
New patients per month
5200
Average collection per patient $1,000
These are three clients' own reported figures, not a forecast for your practice. Each number came from the practice named beside it and covers new patients booked per month, before and after the system was installed. The $1,000 average collection is theirs too, not an industry benchmark. Results like these are not typical: they depend on your market, your operatories, your case acceptance and your team. That is exactly why we qualify a practice before we take it on.
Hear it from the dentists
Only two? Yes. We take on four practices a quarter, so the client list is short on purpose, and these are the two who agreed to sit in front of a camera about it.
Dra. RomeroVideo review
Dr. MatosVideo review
Notice: our clients' results are their own, based on their markets, resources and teams. We share them as a reference point, never as a promise or a guarantee.
Is this for your practice?
The system produces sustainable results only inside a practice built to carry them, so we check the structure before we start. If yours is not a fit, you will hear it on the first call rather than three invoices in.
It's for you if
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You think like an operator. You accept that scaling takes systems, not more hours in the chair.
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Your infrastructure is in place. An established private practice, ideally with three or more operatories running.
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You have a clinical and operational team. Enough capacity to actually see the patients the system will book.
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You want something long-term. Commitment to building something predictable, not to a short-term fix.
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You can invest in growth. Including the ad budget behind it, which the practice pays directly to Google and Meta.
It may not be the right moment if
- Your chairs and your team can't take more patients yet.
- You need a quick fix for this month rather than a system.
- The plan is more hours in the chair, not more structure around it.
- You'd rather get a list of leads and call them yourself.
Who answers for your patients
I grew up in a family of dentists, close enough to see what actually stops a private practice. It is not talent and it is not a shortage of patients. It is that nobody owns the steps in the middle: the call, the insurance check, the booking, the patient who cancels on Thursday. I built Patient Flow™ to own those steps, so that what a dentist does in the operatory ends up on the schedule instead of in a spreadsheet.
Otto HoffmannCEO
As CEO he answers for the system from end to end: the campaigns, the calls, the bookings and whether they turn into patients.
Belén MárquezAdministrator
Belén is the administrator of Dental Booking, and with Otto she answers for what the firm promises every practice it takes on: that every enquiry gets its call, the insurance gets checked and the appointment lands in your own software.
Four new practices a quarter.
That is capacity, not marketing. Every practice we take on gets every enquiry called inside five minutes, its insurance checked and its appointments written into its own software. That cannot be done for everyone at once, so we don't try. And we never run two campaigns competing in the same market: if your area is already covered, you hear it on the call.
Make the decision with confidence
On the Strategy Session we go through the five criteria against your actual practice. If Patient Flow™ is a fit, we will show you exactly how it would run in your practice. If it isn't, we will tell you so, straight.
- You leave with a straight answer Where Patient Flow™ would plug into the way your practice already runs, and where it wouldn't: who calls the lead, how eligibility gets verified, and where the appointment lands in Open Dental, Dentrix or Oryx.
- A conversation, not a pitch deck We ask what your schedule is short on, who picks up the phone at your front desk today, and what happens to a new-patient enquiry that arrives after six.
- Short, on purpose Long enough to tell whether this fits your practice, short enough to take between patients.
- Your patient records stay yours We work inside your scheduling software, so what we touch is appointment slots, not clinical records.
Book your Strategy Session
- 1Answer a few quick questions about your practice
- 2Pick a time that works around your chair schedule